How it works

Welcome to the official rules and guidelines page for the Adventure Race from Upminister train station to London. This event is designed to be a fun and exciting journey for children aged 11 to 15 (to start with before we onboard 18+ as it's a trial run) ensuring safety and simplicity throughout the race. Below you'll find all the information you need to participate.

Simplified Race Plan

Theme: Adventure Race from Upminister to London

Planning and Logistics

Route Selection:

• Start Point: Upminister Train Station

• End Point: LondonTower Bridge

• Checkpoints in London:

  • Checkpoint 1: (will be disclosed on the day of the event)

  • Checkpoint 2: (will be disclosed on the day of the event)

  • Checkpoint 3: (will be disclosed on the day of the event)

Timing Plan

1. Departure from Upminister Train Station:

   • All groups will start together at the same time.

   • Example Start Time: 9:00 AM

2. Arrival at Checkpoint 1:

   • Record the arrival time of each group.

   • The first group departs after the last group arrives.

   • The subsequent groups depart based on the additional time they took to arrive at the checkpoint.

   • Example Arrival Times at Checkpoint 1:

     • Group 1: 10:00 AM

     • Group 2: 10:15 AM (15 minutes later than Group 1)

     • Group 3: 10:30 AM (15 minutes later than Group 2)

   • Departure Times from Checkpoint 1:

     • Group 1: 10:30 AM

     • Group 2: 10:45 AM (15 minutes after Group 1)

     • Group 3: 11:00 AM (15 minutes after Group 2)

3. Arrival at Checkpoint 2:

   • Record the arrival time of each group.

   • The first group departs after the last group arrives.

   • The subsequent groups depart based on the additional time they took to arrive at the checkpoint.

   • Example Arrival Times at Checkpoint 2:

     • Group 1: 11:45 AM (1 hour 15 minutes travel time)

     • Group 2: 12:05 PM (20 minutes later than Group 1)

     • Group 3: 12:20 PM (15 minutes later than Group 2)

   • Departure Times from Checkpoint 2:

     • Group 1: 12:20 PM

     • Group 2: 12:40 PM (20 minutes after Group 1)

     • Group 3: 12:55 PM (15 minutes after Group 2)

4. Arrival at Checkpoint 3:

   • Record the arrival time of each group.

   • The first group departs after the last group arrives.

   • The subsequent groups depart based on the additional time they took to arrive at the checkpoint.

   • Example Arrival Times at Checkpoint 3:

     • Group 1: 1:50 PM (1 hour 30 minutes travel time)

     • Group 2: 2:10 PM (20 minutes later than Group 1)

     • Group 3: 2:30 PM (20 minutes later than Group 2)

   • Departure Times from Checkpoint 3:

     • Group 1: 2:30 PM

     • Group 2: 2:50 PM (20 minutes after Group 1)

     • Group 3: 3:10 PM (20 minutes after Group 2)

5. Arrival at London Tower Bridge (End Point):

   • All groups arrive at different times based on their departure times from Checkpoint 3.

   • Example Arrival Times:

     • Group 1: 4:00 PM

     • Group 2: 4:20 PM

     • Group 3: 4:40 PM

Summary of Example Timings

• Start Time from Upminister Train Station: 9:00 AM

• Arrival and Departure at Checkpoint 1:

  • Group 1: Arrives 10:00 AM, Departs 10:30 AM

  • Group 2: Arrives 10:15 AM, Departs 10:45 AM

  • Group 3: Arrives 10:30 AM, Departs 11:00 AM

• Arrival and Departure at Checkpoint 2:

  • Group 1: Arrives 11:45 AM, Departs 12:20 PM

  • Group 2: Arrives 12:05 PM, Departs 12:40 PM

  • Group 3: Arrives 12:20 PM, Departs 12:55 PM

• Arrival and Departure at Checkpoint 3:

  • Group 1: Arrives 1:50 PM, Departs 2:30 PM

  • Group 2: Arrives 2:10 PM, Departs 2:50 PM

  • Group 3: Arrives 2:30 PM, Departs 3:10 PM

• Arrival at London Tower Bridge: (All groups arrive at different times)

  • Group 1: 4:00 PM

  • Group 2: 4:20 PM

  • Group 3: 4:40 PM

This approach allows each group to depart from each checkpoint based on the time taken by the last group to arrive, ensuring a staggered progression towards the end point.

Safety:

• We have dedicated supervisor with our participants throughout the race.

Transportation:

• Use public transportation (trains or buses) to cover the distance between Upminister Train Station and London.

• We Ensure all participants have valid tickets or passes.

Rules and Guidelines

Teams:

• Participants are divided into small teams of 2-4 members.

• Each team must have a responsible adult chaperone.

Timing:

• We use a simple timekeeping system to track progress.

Mobile Phone Usage Conditions

General Rules:

1. Emergency Use Only:

   • Mobile phones must be switched on and kept in a sealed bag provided by the organizers to allow parents to track progress.

   • Phones can only be taken out of the sealed bag and used in genuine emergencies (e.g., if a participant is lost or injured).

2. Prohibited Actions:

   • Mobile phones must not be used for internet browsing, including searching for directions, using Google Maps, or any other map services.

   • Social media or messaging apps must not be used to seek help or hints from external sources.

3. Monitoring:

   • Event organizers will perform checks at checkpoints to ensure phones are sealed in the bags.

   • Any participant found violating these rules will face penalties.

4. Use of Mobile Phones:

   • Phones can be used to take photos and videos only when checked in at checkpoints and with organizer approval.

   • Participants can use their phones to keep track of time but only at designated times and places set by the organizers.

5. Location Services:

   • Location services on mobile phones must be turned on for parents to track progress but should not be used by participants.

   • Event organizers may check settings at checkpoints to ensure compliance.

6. Respect for Other Participants:

   • Participants should respect others and not use their mobile phones to disturb or distract other teams.

Role of Cheaporans

• Traveling with Participants:

  • Cheaporans will accompany participants throughout the event to take videos and photos.

  • They will document the journey and provide support as needed.

• Assistance and Monitoring:

  • Cheaporans can assist with directions and ensure participants are on the correct route.

  • They will monitor participants to ensure compliance with the rules and report any violations to the event organizers.

• Emergency Protocol:

  • Cheaporans are equipped to handle emergencies and can contact event headquarters if needed.

  • Participants should approach Cheaporans for any immediate help or if they need to use their mobile phones in an emergency.

Suggested Guidelines to Reinforce Compliance

• Checkpoint Verification:

  • At each checkpoint, participants must check in with the event organizers and show their mobile phones in the sealed bags.

  • Organizers may unseal and check the phones to ensure they have not been used inappropriately.

• Designated Rest Areas:

  • Specific areas can be designated at each checkpoint where participants can unseal and use their phones under supervision for personal calls.

• Use of Maps:

  • Printed maps and compasses will be provided to all participants to navigate the route without the need for digital assistance.

Penalties for Non-Compliance

• First Violation: A warning and a time penalty (e.g., 15 minutes added to their total time).

• Second Violation: A more significant time penalty (e.g., 30 minutes) or disqualification from winning any prizes.

• Third Violation: Disqualification from the event.

Equipment:

• Provide each team with a race kit including a map, a list of checkpoints, tickets/passes for public transport, and emergency contact information.

Safety Measures:

• Ensure all participants have mobile phones for communication.

• We would have meeting point at each checkpoint with volunteers to monitor arrivals and note the timings.

Pre-Race Preparation

Registration:

• Fill up online registration form if your children like to participants.

• We need consent forms from parents or guardians.

Briefing:

• We would have  a pre-race briefing session to explain the rules, route, and safety guidelines.

Race Kits:

• Prepare and distribute race kits to each team during the briefing session.

Race Day Execution

Start Line:

• We kick off the race with an opening ceremony at Upminister Train Station.

• We hand out race kits and maps to each team.

Checkpoints:

• We ensure each checkpoint in London is manned by volunteers.

• Record the arrival time of each team at each checkpoint.

Finish Line:

• Welcome participants at the final checkpoint Tower Hill

• We would have a small celebration with refreshments and a prize-giving ceremony for the winning team.

Post-Race Activities

Feedback:

• Collect feedback from participants and parents to improve future events.

Recognition:

• Provide certificates of participation for all participants.

• Highlight notable performances and team spirit.

Photo and Video Sharing:

• We would capture moments throughout the race and share them with participants and parents via social media or a dedicated event page.

We look forward to your participation!